Digital workplace: definition, uses and advantages

In response to the challenges of new hybrid working methods, the digital workplace is emerging as an innovative and more inclusive digital environment. By bringing together all the means of communication and work tools, it increases the efficiency and agility of teams tenfold. Discover how the digital workplace is transforming the employee experience and promoting productivity and collaboration.

Digital workplace: what is it?

The digital workplace refers to an internal digital environment bringing together a set of tools and platforms accessible to employees in order to carry out the missions assigned to them. This unified ecosystem is positioned as An extension of the workplace, an inclusive, egalitarian digital space free of all physical restrictions. It allows company employees to:

• Centralize the storage of documents and files
• Sharing information and data easily
• Collaborate more effectively on joint projects
• Feeling more involved
• Communicate quickly and effectively

For each employee, the digital workplace is A point of reference as well as a common source of information that is accessible to all. It is also a device of communication and collaboration available from anywhere via PC, tablet or smartphone.

Depending on your needs, your sector of activity and your managerial approach, your digital and collaborative work environment can integrate varied functionalities :

• Office applications (text editor, spreadsheet, presentation creation tool, etc.)
• Social and communication tools (corporate social network, chat, messaging, videoconference
• Project management solutions
• An intranet platform (documentary resources, knowledge base, knowledge base, FAQ, FAQ, Wiki, process guides, newsletters, etc.)
• Online storage spaces (cloud)
• Integration of mobile devices
• etc.

The main tools of the digital workplace

The digital workplace is a complete centralized environment, bringing together various productivity and collaboration tools. Multiple solutions exist and today constitute the digital office of many employees, accessible from wherever they are:

• Google Workspace: flexible based 100% on the cloud, this suite includes productivity and collaboration tools published by Google (Gmail, Calendar, Meet, Chat, Drive, Drive, Docs, Sheets, etc.). It allows administrators to manage the access of various devices and to manually configure the settings to secure their data
• Microsoft 365: a series of collaborative tools accessible in offline mode. It brings together the Office suite (Word, Excel, PowerPoint, PowerPoint, Outlook, etc.), and a set of online services such as OneDrive, Exchange Online, SharePoint Online or Teams
• Microsoft Teams: a secure collaborative communication application designed around videoconferencing. It gives the possibility of creating work teams to collaborate in spaces that combine conversations and documents from the same project, as well as instant messaging
• Talkspirit: this 100% French solution includes numerous functionalities such as the sharing and co-editing of office documents, a chat, videoconferencing, surveys and checklists
  

The advantage of the digital workplace lies in its ability to bring together in a single platform all the tools necessary for communication and collaboration. The internal communication software Cenareo offers an intuitive interface. Adapted to all types of screens, it integrates naturally into the digital workplace of companies. To impact your employees and increase the performance of your campaigns tenfold, Cenareo makes it very easy to develop and distribute internal communication messages. To gain efficiency and communicate accurately, the solution is based on the transmission of information in real time and digital inclusion of all collaborators.

The digital workplace at the service of performance

The digital workplace offers access to a single platform, designed to meet the needs and expectations of users.

Federate, gain in performance and agility

Such a platform has many practical advantages for group project management, collaboration and remote management and even transforms the employee experience:

• It improves internal communication to offer an equivalent level of information for everyone, regardless of where employees are located
• It promotes collaboration and provides an adapted response to the challenges imposed by new hybrid working methods, based on cooperation and transversality
• It accelerates business productivity and performance, by offering centralized access to intuitive tools for considerable time savings and increased efficiency in daily tasks
• It establishes a strong professional culture, by constituting a marker of the importance of collaboration for the company, and reinforces the attractiveness of the employer brand
• It offers a harmonized user experience, ease of use and access improves the overall experience of employees and increases team spirit and knowledge sharing tenfold
• It facilitates remote work, promotes mobility and accessibility, breaks down the physical barriers of the workplace, and is fully in line with an approach of hybrid management
  

A digital work environment at the service of your internal communication

The digital workplace is at the forefront of your internal communication strategy.

• Offer a dynamic and agile work environment : the digital workplace streamlines and accelerates the execution of tasks for an optimized work experience. It promotes employee engagement and satisfaction through an experience designed for their needs.
• Give access to all tools and information : the digital workplace centralizes information, organizes it and makes it accessible to everyone at any time. Easy access increases productivity and promotes the sharing of knowledge between all employees in the company.
• Streamline internal communication and promote collaboration : the digital workplace is an essential part of remote working to connect remote teams, managers and deskless workers. It integrates all profiles and allows them to communicate easily.
  

Issues around the security and protection of personal data

Deploying a digital workplace within your organization requires particular precautions:

• Your digital work environment should be in accordance with the provisions of the RGPD. The collection and use of data must comply with strict rules in order to comply with French and European law.
• Fine management of access rights is essential to protect sensitive data hosted on the digital workplace, with each user benefiting from useful access for their missions. For example, an employee should not be able to access the entire company's customer file, and download it the day before leaving the company.
• Computer security training and the use of a password manager also help prevent cyberattacks.

Leveraging the synergies between digital signage and the digital workplace

Thanks to Cenareo, you can create and broadcast your internal communication campaigns on your screen park, and thus transmit information, instructions or values to your employees present on your premises, at the head office or in a subsidiary. Be part of a glocal marketing strategy, with an approach that is both global and local: you personalize the messages according to the audience of each service or each location!

Digital signage intervenes in support of your digital workplace, to reinforce the impact of essential data, to remind you of instructions or to promote best practices. The Cenareo solution easily connects to the main solutions on the market such as Microsoft Teams, Google Workspace or Slack: you easily choose the information you want to broadcast more widely on your screens.

The digital workplace is a digital environment that optimizes and transforms the employee experience. The Cenareo solution is based on the synergy between employees and digital tools and is naturally deployed in the organization. Federate your teams through the transmission of engaging and relevant content via digital signage in business. On your fleet of screens, on computers or on mobiles through the digital workplace used, offer your employees a unified and unique experience.