Digital workplace: definition, uses and benefits

In response to the challenges posed by new hybrid modes of work, the digital workplace is emerging as an innovative and more inclusive digital environment. By bringing together all means of communication and work tools, it boosts team efficiency and agility tenfold. Find out how the digital workplace transforms the employee experience and promotes productivity and collaboration.

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Digital workplace: what is it?

The digital workplace refers to an internal digital environment that brings together a set of tools and platforms accessible to employees, enabling them to carry out the tasks entrusted to them. This unified ecosystem is positioned as an extension of the workplace, a digital space that is inclusive, egalitarian and free of all physical restrictions. It enables a company's employees to :

• Centralize document and file storage;
• Share information and data easily ;
• Collaborate more effectively on joint projects;
• Feel more involved ;
• Communicate quickly and effectively.

For every employee, the digital workplace is a point of reference and a common source of information accessible to all. It is also a communication and collaboration tool, available anywhere via PC, tablet or smartphone.

Depending on your needs, your sector of activity and your managerial approach, your digitalized, collaborative work environment can incorporate a variety of functions: 

• Office applications (text editor, spreadsheet, presentation tool, etc.); 
• Social and communication tools (corporate social networks, chat, messaging, videoconferencing);
• Project management solutions ;
• An intranet platform (documentation resources, knowledge base, FAQ, Wiki, process guides, newsletters, etc.).
• Online cloud storage;
• Integration of mobile devices;
• etc.

The main tools of the digital workplace

The digital workplace is a complete centralized environment, bringing together different productivity and collaboration tools. A wide range of solutions exist, and today they form the digital office of many employees, accessible from wherever they are:

• Google Workspace: flexible, 100% cloud-based, this suite brings together the productivity and collaboration tools published by Google (Gmail, Agenda, Meet, Chat, Drive, Docs, Sheets, etc.). It enables administrators to manage access to different devices and manually configure settings to secure data;
• Microsoft 365: a series of collaborative tools accessible in offline mode. It brings together the Office suite (Word, Excel, PowerPoint, Outlook, etc), and a range of online services such as OneDrive, Exchange Online, SharePoint Online or Teams ;
• Microsoft Teams: a secure collaborative communications application built around videoconferencing. It lets you create work teams to collaborate in spaces that bring together conversations and documents from the same project, as well as instant messaging;
• Talkspirit : this 100% French solution offers a wide range of functions, including sharing and co-editing office documents, chat, videoconferencing, polls and cheklists.
  
  

The value of the digital workplace lies in its ability to bring together all the tools needed for communication and collaboration on a single platform. Cenareo internal communication software offers an intuitive interface. Adapted to all screen types, it integrates naturally into the corporate digital workplace. Cenareo makes it easy to create and distribute internal communication messages, so you can reach your employees and boost the performance of your campaigns. To increase efficiency and communicate with precision, the solution is based on real-time information transmission and thedigital inclusion of all employees.

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The digital workplace to boost performance

The digital workplace offers access to a single platform, designed to meet users' needs and expectations. 

Unite, improve performance and agility

Such a platform offers many practical advantages for group project management, collaboration and remote management, and even transforms the employee experience:

• It improves internal communication to offer an equivalent level of information to everyone, wherever they may be;
• It fosters collaboration and provides an appropriate response to the challenges posed by new hybrid working methods, based on cooperation and cross-functionality;
• It accelerates productivity and business performance, providing centralized access to intuitive tools for considerable time-saving and increased efficiency in day-to-day tasks;
• It establishes a strong professional culture, marking the importance of collaboration for the company, and reinforces the attractiveness of the employer brand;
• It offers a harmonized user experience, with ease of use and access improving the overall experience for employees, and boosting team spirit and knowledge sharing tenfold; 
• It facilitates remote working, promotes mobility and accessibility, breaks down the physical barriers of the workspace, and is fully in line with a hybrid management approach.
  
  

A digital work environment for your internal communications

The digital workplace is at the forefront of your internal communications strategy.

• Provide a dynamic, agile work environment: the digital workplace streamlines and accelerates task execution for an optimized work experience. It fosters employee engagement and satisfaction through an experience tailored to their needs.
• Provide access to all tools and information : the digital workplace centralizes information, organizes it and makes it accessible to everyone at any time. Ease of access boosts productivity tenfold, and encourages the sharing of knowledge between all company employees.
• Streamline internal communication and promote collaboration: the digital workplace is a telecommuting must-have for connecting remote teams, managers and deskless workers. It integrates all profiles and enables them to communicate easily.
  
  

The challenges of security and personal data protection

Deploying a digital workplace within your organization requires special precautions: 

• Your digital working environment must comply with the provisions of the RGPD. The collection and use of data must respect strict rules to comply with French and European law.
• Fine-tuned management of access rights is essential to protect the sensitive data hosted in the digital workplace, with each user being granted the access they need to carry out their tasks. For example, an employee should not be able to access the company's entire customer database, and download it the day before leaving the company.
• Computer security training and the use of a password manager can also help prevent cyber-attacks.

Leveraging the synergies between digital signage and the digital workplace

Thanks to Cenareo, you can create and broadcast your internal communication campaigns on your screen fleet, conveying information, instructions or values to your employees on your premises, at headquarters or in a subsidiary. Become part of a glocal marketing strategy, with an approach that's both global and local: you customize messages to suit the audience in each department or location!

Digital signage supports your digital workplace, reinforcing the impact of essential data, reminding you of instructions or highlighting best practices. The Cenareo solution connects easily to the market's main solutions, such as Microsoft teams, Google Workspace and Slack, so you can easily choose the information you want to display more widely on your screens.

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The digital workplace is a digital environment that optimizes and transforms the employee experience. The Cenareo solution is based on the synergy between employees and digital tools, and deploys naturally throughout the organization. Unite your teams by transmitting engaging and relevant content viadigital signage. On your screens, on PCs or on mobiles through the digital workplace used, offer your employees a unified and unique experience.